How to use this Manual
How to change your password
How to change the days displayed
How to change the week displayed
How to change the month displayed
How to get more information about a meeting on your calendar
How to tell if you have received messages
How to access the Messages window
How to delete messages
How to exit the Messages window
How to modify an existing meeting
How to cancel a meeting you have scheduled
How to edit the attendee list for a meeting
How to schedule a new meeting
Computer scheduled meetings
How to delete an employee account
In general,you can use your mouse to select or activate a function. To select a function, you "single click" on the icon. To activate a function, you "double click" on the icon. You also have the option of using the keyboard to perform the above functions. By depressing the "alt" key with a letter, corresponding to the functions, you can activate the specified function. When input of information is necessary, you again have the option of using the keyboard . Leave shortcuts aside for now, and come back to them later. When you come back to them later, be a little more specific. Refer to the summary for further suggestions in this regard.
This manual is divided into a number of short sections entitled "How to..." that give step by step instructions for working with TimeTracker. The easiest way to use this manual is to find the operation you want to perform in the Table of Contents and click on it. The instructions will be displayed. If you need to perform other steps before this there are cross references to other "How to" discussions. You can also read through the manual and follow the running example if you want an overview of all system functions. This might be an appropriate place to mention where to get other help from.
In this document we will occasionally use special symbols to draw your attention something for example:
When you arrive at the computer terminal, you may either click on the Time Tracker System Icon or simply type "timetr" at the run prompt to start the Time Tracker System. This is unclear; What is the run prompt? Is this Windows or DOS? (Will typing 'timetr' in DOS bring up Windows?)
After the system loads up, a Login box will be displayed.
For example: Type "simpsonm".
(Make sure your account has been set up by your administrator)
Any incorrect input can be changed by pressing the backspace key.
Any incorrect input can be changed by pressing the backspace key. Your password will not be displayed, rather it will replace your characters with stars '*'. This is so no one can see your password on the screen.
Click the "OK" button to proceed or the "Cancel" button to cancel the login and exit the program.
If the employee's identification is invalid, an error message will show up and then the login menu will appear on the screen shortly afterwards. You have to repeat the login procedures again.
If the password is invalid, an error message will show up and then the login menu will appear on the screen shortly afterwards. You have to repeat the login procedures again.
After you get your initial password, you may need to change your password to something else. The TimeTracker system allows you to change your password anytime you want. By selecting Change Password from the File pull down menu and the top of the TimeTracker main screen.
Click the "OK" button to proceed or the "Cancel" button to cancel the setup.
You may click the "CANCEL" button to cancel the whole action at any time.
Before you use your daytimer you must be logged in. If you need help logging in go to
How to Log-in
When you are in your daytimer, you may wish to look at your hours of the schedule that are not displayed. Normally the daytimer screen will show times from 6:00am through to 6:30pm.
(Picture on right)
When you are in your daytimer, you may wish to look at your days of the schedule that are not displayed. Normally the daytimer screen will show Monday through Friday.
When you are in your daytimer, you may wish to look at your schedule for a different week. Normally the daytimer screen will show the current week.
When you are in your daytimer, you may wish to change to a different month icon. Normally the daytimer screen will show the current month.
When you are in your daytimer, you may wish to look at information regarding a meeting that you are attending.
Before you use the Messages system you must be logged in. If you need help logging in go to
In this section you will learn how to tell if you have received system messages and how to use Time Tracker's Messages system to manage your messages.
The Messages Window
From the list of messages, the selected message will be darkened.
Before you use the Meeting Scheduler system you must be logged in. If you need help logging in go to
The meeting scheduler system allows you to schedule meetings for employees of your organization.
To get information on the meetings, you can select the desired meeting from the Scheduled Meetings list by clicking on it. All of the information about the meeting will be displayed in the appropriate boxes on the Meeting Scheduler window.
This feature allows you to change information about a meeting that does not affect its scheduling. To change Time, Date or Duration of a meeting, cancel the meeting and reschedule.
If you want to modify information about a meeting you have scheduled, select the meeting then typeover the information that you want to change.
. Any incorrect input can be changed by pressing the backspace key. You will also notice that any changes will enable the "Accept Changes" button.
A dialog box will appear requesting confirmation that you really want to make those changes. You can click on the "OK" button to process changes, or the "Undo" button if you do not want the changes to be permanent.
If you want to cancel a meeting you scheduled, simply select the meeting then cancel it from the Scheduled Meetings list.
If you click on the "Undo" button, then a message will indicate that no cancellation was made.
If you want to edit the attendee list, you can do this from the "Meeting Scheduler" screen by clicking on the "Edit Attendee List" button.
If you click on the "Cancel" button, then a message will indicate that no additions or deletions is made and the Attendee list remains unchanged.
Computer scheduled where you specify a range of times and dates and the computer finds the best time , that is, where the most people can attend.
To edit Attendees list please refer to How to edit the attendee list for a meeting
Date: Select the Month, Day and Year which indicate the desired date of the new meeting.
Time: This is the start time of the new meeting.
Duration: This indicates how long the new meeting will take.
OK: The Time Tracker system will attempt to schedule a meeting corresponding to your specifications. At this point, the Confirmation screen will appear.
Commit: Schedules the new meeting and informs those employees who are required to attend.
An effective way to use the Manual Scheduler is to specify meeting particulars and then examine the Confirmation screen. It is here that you can determine if it is worth actually scheduling the meeting or not. If you would like to see how a different time would work for example, simply go back to the Manual Scheduler screen (via the Cancel button) and try again. This very useful when you have specific meeting details (e.g., time, date, etc.) in mind and wish to manually determine the best meeting for everyone involved.
Range of Acceptable Times: The new meeting will be scheduled sometime after the From time and before the To time.
Before you can set your availibility you must be logged in. If you need help logging in go to
To allow scheduling of meetings and appointments, you must specify when you are available at work. From the daytimer window, you can enter the Availability Screen to set the hours and days during which you are available.
Availability Screen
Availability Screen with pull down menu open
Before you can set up an alias you must be logged in. If you need help logging in go to
To begin setting up your aliases, select the Alias button from the main menu. When the system is loaded, the alias screen will be displayed on the screen. All employees in the database are listed in the left box under the "Available Employees" list and all aliases that the user has created are listed in the "Available Aliases" near the top (provided they click the down arrow). The members of the highlighted group alias are displayed on the right side in the "Alias list" box.
For example: Type "Banana Group" in the "Alias Name" box.
The system also has the option of adding all individuals from the "Available Employees" list by clicking on the double arrow icon pointing towards the "Alias list" box.
If the member(s) you wish to move to the "Alias list" was not moved you may have not highlighted the member(s) from the "Available Employees" box.
If the member(s) you wish to remove from the "Alias list" was not removed you may have not highlighted the member(s) from the "Alias list".
When new employees enter your organization, they will need to have a user (login) name and password given to them so that they are represented in the system. As well, when employees leave the company their accounts should be deleted from the system. These tasks may be done from within TimeTracker using the special 'System' account.