USER INTERFACE DESIGN
note : figures are not available yet.
Main screen
Figure 1.0 displays the layout of the main screen. It shows the name of the
hotel the software is designed for, followed by a hypertext mouse driven menu.
This menu consists of three choices relating to the three divisions of the
hotel: Front-desk, Management and Kitchen. The user has to point and click
the selection he/she wishes, using the mouse. The next portion of the screen
consists of the login name followed by a unique password that is assigned to
the particiular user.
The following section displays the status of the software, providing error
messages as feedback to the user. If the user enters an incorrect login name,
the system right away displays an error message saying: "The login name entered
does not exist. Please try again", and the entry box for it is cleared for
reentry. This is shown in figure 1.0a. A similar procedure is carried out for
an incorrect password, which is shown in figure 1.0b. A succesful login
displays a message in the status section: "Access Granted".
If the user chooses a division he/she does not have access to, then an error
message is displayed in the status section saying: "You are denied
access to division selected. Please try again". This is shown in figure 1.0c.
Kitchen
The main screen for this division is as shown in figure 2.0. When the kitchen
division is selected the default screen consists of an online menu on the
right side of the screen, in a scrollable window. The left side consists of
the order that will be taken from the customer. The user is first requested to
enter the room number of the customer. The name of the customer registered for
the room appears automatically.
The online menu consists of all the items together with their prices.
In order to select an item it is double clicked and it automaticall y appears
on the scrollable window on the left side of the screen. The subtotal, tax and
total are interactive figures and so, as items are added to the bill these
three figures are automatically modified by the system.
A special request section follows the total figure of the bill which is used
for any requests made by the customer, for eg. allergies, extra cheese etc.
A price can be attached to the request if applicable, which when entered is
automatically added to the bill. A menu item ordered can also be removed
by clicking the item once. This causes the item to disappear from the left
side of the screen and the subtotal, tax and total are adjusted. The bottom of
the screen consists of two buttons: 'Cancel Order' and 'Print Bill'. If at any
time the customer wishes to cancel the order, the user can do so by clicking
the 'Cancel Order' button. This causes a pop up confirmation window to appear
consisting of a 'Yes' to proceed and a 'No' to cancel the request. If the 'No'
button is pressed, everything stays the same. However, if the 'Yes' button is
pressed the order section (the left side of the screen) including the room
number is cleared, and a new order can be restarted.
Once the order is confirmed, the 'Print Bill' button is clicked which causes a
three copy bill to be printed, which is gived to the cook.
Administration Functions
The administrator has access to all departments, such as kitchen, front
desk, and taking orders. In addition the administrator can do the following
functions:
1. Report Generation
A report detailing room service charges, room rental revenue or both
can be made up for any period (in whole months). The administrator
first picks that report he would like to choose through a pull down
menu. Next the starting date is select through a pull down menu. You
may select the year and month for the start of the report to be generated.
Next the ending period can be chosen in much the same manner. If the
dates are valid for the report, it is generated on the screen with
a scroll bar the user can go through. The user has the option of printing
this out by pressing a button, or can save the report to a file. Once
the user is done looking at it, another request can be made or you can press
the close button to return to the previous screen.
2. Room Designation
Once choosing this option, the administator can change the type of any
room, or change the price. In the top part of the screen is a scrollable
menu that shows the room number, type, smoking/non-smoking and price
of the room. This is listed for all rooms in the hotel. In the bottom
part of the screen is a summary of the number of types of rooms (single,
double, etc.), number of smoking/non-smoking and the default price.
This part of the screen is automatically updated when changes to the
room designation in the top part are made. There is only one button
to close and return to the previous screen.
3. Update Employee Information
This screen is used when the administrator needs to change/add/delete
the particulars of an employee. On the left side of the screen the following
fields can be changed: name, ID, Password, access level. The right side
of the screen is a scrollable list of all the employees. To bring up
information on an employee, just click on that employee. There are
also two buttons, one to add a new employee and one to delete on. There
is one close button to return to the previous screen.
4. Edit Room Service Menu
This screen is a scrollable list of all the menu items order by the type
of meal, followed by the price. To edit the menu you just have to click
on the item or price you want to change and type in the new information.
There are two buttons, one to add a new item and one to delete an item.
When finished, you just have to click on the close button to return
to the previous screen.
5. Tax Update
This screen is used to change the rate of tax throughout the system. It
has room for three types of taxes the user may want to input, followed
by a percentage field. The user just has to click on one of the
fields to change the name of the tax, or the rate. Once finished, the user
just presses the close button to return to the previous screen.
FRONT DESK MAIN SCREEN
Reserve:
Accept Entry:
Exit:
LEAVE MESSAGE SCREEN
At top left side, user can input room no. for leaving message.
Once user input room no. and name of the reciever, if the input data is
valid, user can input the message at message field which is on right side
of the screen. User can also click on the save button to save message or
cancel button to go to the main screen. For viewing message user can
select to view message screen from pull down menu.
VIEW MESSAGE SCREEN
User can input room no. for viewing message at top left side of the screen.
Once user input room number, the list of the message for such room will show
up at bottom left side of the screen(which contain name of the reciever and
the time the message recieved) . Select one message the right side of the
will display the name of caller and the content of the message. Press print
button can print the message or cancel to go back to main screen.
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User can make reservation for customers or check in/out guesses.
The user should first input the room information for Search Criteria, if
the input data is valid, the system will do the searching and show up
the available rooms which fulfill the criteria and user can do the function
below. otherwise all button will be greyed and the right side of the screen
will display a schedule of compatiable rooms and availability circa check-in
date.
the right part of the screen will blank during searching,
once search is successful, the list of available rooms will
show up and the reserve button becomes brighter so that user
can select rooms and click the button to reserve the room/rooms
and the from on the right side comes up for input/confirm
guess information.
Once all valid data has input, the button will brighten up
which means user can click on the button. When the button
is clicked, the data will store into the database and the
screen will be clean up.
Click on this button can clean up the screen.
Programming Team