Reference Manual

3.1 Main Selection

• Maintenance screens: deals primarily with managing the physical layout of the hospital. Allows you to do the following functions.

• Operating Schedule: enables the user to schedule patient operations and schedules staff for surgical procedures. Allows you to do the following functions:
  • "Add/New" - to add a new operation to the system
  • "Cancel" - to return from a chosen selection
  • "Close" - to close the screen
  • "Delete" - to delete the operation information
  • "Save" - to save the information to the data base

• Patient Records: manages the patient data maintained by the HMS system. It allows you to do the following functions:
  • "Add/New" - to add a new patient to the system
  • "Cancel" - to return from a chosen selection
  • "Close" - to close the screen
  • "Delete" - to delete the patient's information
  • "Operating" - to check the patient's operating schedule
  • "Save" - to save the information to the data base

• Personnel Records: manages the hostpital staff data maintained by the HMS system. Maintains basic personal and scheduling information for hostpital staff members. Allows you to do the following functions:
  • "Add/New" - to add a new staff member to the system
  • "Cancel" - to return from a chosen selection
  • "Close" - to close the screen
  • "Delete" - to delete the staff member's information
  • "Operating" - to check the staff member's operating schedule
  • "Save" - to save the information to the data base
  • "Shift" - to check the staff member's shift schedule

• Staff Schedule: enables the user to manipulate staff work schedules for various wards in the hospital. Allows you to do the following functions:
  • "Add/New" - to add new information for a particular shift to the system
  • "Cancel" - to return from a chosen selection
  • "Close" - to close the screen
  • "Delete" - to delete the shift information
  • "Save" - to save the information to the data base

• There is no close or exit button as it is assumed that this system will always be running.

3.2 Patient Information

• Label Parts:
  • There are fields in which to enter the patient's ID number, the ward that they are admitted to, the room that they are assigned to, their admission date, their expected leave date, if they are on the waiting list or not, their first name and last name, address, city, province, postal code,and phone number.
  • There is also a list box where the patient information, for example what room they are in, can be viewed.
• Add/New:
  • By clicking on the Add/New button you will get a blank screen in which to add the new patient's information. To get to the individual fields one should use the tab button.
  • If there is a room available then they are immediately admitted to the hospital, otherwise they are put on the waiting list.
• Cancel:
  • The Cancel button allows you to return from a chosen selection without saving any data.
• Discharge:
  • The Discharge button allows you to discharge a patient from the hospital. The Patient records are retained on the database, with an "inactive" tag.
• Edit:
  • To modify the patient's information hit the Edit button and then correct the relevant information.
• Notification:
  • this is a future enhancement.
• Operation:
  • The Operation button allows you to view a patient's operation appointments. A patient can be selected via browsing.
• Save:
  • To save the patient's information hit the Save button. This will add the information to the data base.
• Error Messages:
  • A message will come up asking if you want to delete any information after hitting the delete button.
  • A message will come asking if you are sure that you want to save the information after hitting the save button.
• Browse:
  • The default mode for the Patient screen is browsing. There is no specific browse button. To browse the Patient database enter information in any one of the fields. It will actively search the database for the patient(s) with that particular information pertaining to that field. The patient(s) that match that information will appear in the list box on the bottom of the screen. To narrow the search just enter in more fields. To perform an action on a specific patient you must click on the patient in the list box.
• Wait List:
  • When browsing, selecting the Wait List button will display those patients who are on the waiting list.

3.3 Staff information

• Label Parts:
  • There are fields in which to enter the staff member's ID number, their specialty, their title (Doctor, Supervising or Regular Nurse), their first and last names, their address, city, prov, pcode, and phone number.
• Add/New:
  • By clicking on the Add/New button you will get a blank screen in which to add the new staff member's information. To get to the individual fields one should use the tab button.
• Cancel:
  • The Cancel button allows you to return from a chosen selection without saving any data.
• Edit:
  • To modify the staff member's information hit the Edit button and then correct the relevant information.
• Operating:
  • The Operating button allows you to view staff member's operation schedule. A staff member can be selected via browsing.
• Save:
  • To save the staff member's information hit the Save button. This will add the information to the data base.
• Shift:
  • The Shift button allows you to view staff member's shift schedule. A staff member can be selected via browsing.
• Terminate:
  • The Terminate button allows you to terminate a staff member from the hospital. The staff records are retained on the database, with an "inactive" tag.
• Error Messages:
  • A message will come up asking you if you want to delete any information after hitting the delete button.
  • A message box will come up asking you to verify the ward schedule information. It will state if an extra doctor is needed on a particular ward for a particular shift etc.
• Browse:
  • The default mode for the Staff screen is browsing. There is no specific browse button. To browse the Staff database enter information in any one of the fields. It will actively search the database for the staff members with that particular information pertaining to that field. The staff members that match that information will appear in the list box on the bottom of the screen. To narrow the search just enter in more fields. To perform an action on a specific patient you must click on the staff member in the list box.

3.4 Operating Room Schedule

• Label Parts:
  • There are fields in which to add the date, operation number, start time of the operation, and expected end time of the operation, and the patient to be operated on.
  • There are list boxes that will allow the user to choose the ward that the patient is coming from, the operating room number, the recovery room number, the two Doctors available to perform the operation, and the two nurses that are available to assist the Doctors.
  • There is also a scroll box where the O/R schedule can be viewed.
• Add/New:
  • By clicking on the Add/New button you will get a blank screen in which to add the new operation to the schedule.
• Cancel:
  • The Cancel button allows you to return from a chosen selection without saving any data.
• Delete:
  • The Delete button allows you to remove an O/R schedule from the database. An O/R schedule is selected via browsing. You will be asked to confirm deletion. Answer yes will carry out deletion and no will cancel the deletion.
• Edit:
  • To modify the patient's information hit the Edit button and then correct the relevant information. 'Save' to make permenent. 'Cancel' to Undo.
• Save:
  • The Save button allows you to save any changes that you have made to the O/R schedule record.
• Error Messages:
  • A message will come up asking if you want to delete any information after hitting the delete button.
  • A message will come asking if you are sure that you want to save the information after hitting the save button.
• Browse:
  • The default mode for the O/R schedule screen is browsing. There is no specific browse button. To browse the O/R schedule database enter information in any one of the fields. It will actively search the database for the O/R schedule with that particular information pertaining to that field. The O/R schedule that matches that information will appear in the list box on the bottom of the screen. To narrow the search just enter in more fields. To perform an action on a specific patient you must click on the O/R schedule in the list box.

3½ Shift Schedule

Customer Comment

Should the above heading be:

3.5 Shift Schedule

instead of

3½ Shift Schedule.

• Label Parts:
  • There are fields in which to enter the information for date.
  • There are radial buttons to pick the particular shift to schedule (Shift 1, 2 or 3). By clicking on any of these shift buttons, you will select that particular field to be part of our search.
  • There are list boxes from which to choose the ward to work in, and the Doctors and Nurses that are available to work during a particular shift.
• Add/New:
  • By clicking on the Add/New button you will get a blank screen in which to add the new shift to the shift schedule.
• Cancel:
  • The Cancel button allows you to return from a chosen selection without saving any data.
• Delete:
  • The Delete button allows you to remove an shift schedule from the database. A shift schedule is selected via browsing. You will be asked to confirm deletion. Answer 'yes' will carry out deletion and 'no' will cancel the deletion.
• Edit:
  • To modify the shift information hit the Edit button and then correct the relevant information. 'Save' to make permenent. 'Cancel' to Undo.
• Save:
  • The Save button allows you to save any changes that you have made to the shift schedule record.
• Error Messages:
  • A message will come up asking if you want to delete any information after hitting the delete button.
  • A message box will come up asking you to verify the ward schedule information. It will state if an extra doctor is needed on a particular ward for a particular shift etc.
• Browse:
  • The default mode for the Shift schedule screen is browsing. There is no specific browse button. To browse the Shift schedule database enter information in any one of the fields. It will actively search the database for the Shift schedule with that particular information pertaining to that field. The Shift schedule that matches that information will appear in the list box on the bottom of the screen. To narrow the search just enter in more fields. To perform an action on a specific patient you must click on the Shift schedule in the list box.

Last Modified Mar. 19, 1996 by

Howell Cobb